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Glamping in the Cecina countryside, among woods, meadows and olive trees, on the Etruscan Coast.

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Privacy

Privacy policy

Last updated: 27 October 2026

This policy explains how we process the personal data of those who visit www.glampingilpoderino.it, contact us or stay with us, pursuant to Articles 13 and 14 of Regulation (EU) 2016/679 (GDPR) and Italian Legislative Decree 196/2003 (Privacy Code) as amended by Legislative Decree 101/2018.

1. Data controller

Il Poderino Società Agricola Semplice
Via dei Parmigiani 9, 57023 Cecina (LI), Italy
VAT no. and tax code 02060600497 – REA LI-231510
Email: gestione@glampingilpoderino.it – PEC (certified email): ilpoderino@pec.glampingilpoderino.it

The Controller has not appointed a Data Protection Officer (DPO), as it is not required to do so. For any question about privacy you can write to us at the addresses above.

2. What data we process

  • Browsing data: IP address, type of browser and device, date and time of access, pages visited. They are collected automatically by the systems that run the website and by the hosting provider, are used for operation and security, and are not used to identify you.
  • Data you provide: name, email, phone number, dates of stay, number of guests and the content of your message when you fill in the contact form or write to us by email, WhatsApp or phone.
  • Booking data: personal and contact details, dates, guests, preferences and payment data. Card payments are handled by the payment service providers: we do not store full card details.
  • Guest data at check-in: identity document details, which Italian law requires us to report to the police (Questura – art. 109 TULPS, Alloggiati Web service), and the data needed for mandatory tourism statistics and for the tourist tax, where applicable.
  • Special categories of data (for example allergies, health or accessibility needs): we process them only if you choose to share them with us, only to meet your request and with your explicit consent.

3. Why we process data and on what legal basis

  • Answering your requests for information and quotes – pre-contractual measures requested by the data subject (art. 6.1.b GDPR).
  • Managing your booking, stay, payments and invoicing – performance of a contract (art. 6.1.b) and legal obligations (art. 6.1.c).
  • Complying with legal obligations: guest registration with the police, tourism statistics, tourist tax, tax and accounting obligations – legal obligation (art. 6.1.c).
  • Ensuring the security of the website, preventing abuse and defending our rights – legitimate interest of the Controller (art. 6.1.f).
  • Sending you offers and news from Il Poderino only if you ask us to – consent (art. 6.1.a), which you can withdraw at any time. Guests who have already stayed with us may receive offers on similar services by email, with the right to object at any time (art. 130(4) Privacy Code).
  • Showing you the Google Maps map – only after you have chosen to load it (see the Cookie policy).

4. Whether providing data is mandatory

In the contact form only the marked fields are mandatory: without them we cannot reply. For bookings and stays, providing your data is necessary to conclude the contract and comply with the law; refusing makes the stay impossible.

5. How we process data

Data are processed with IT tools and, when necessary, on paper, by authorised persons and with appropriate security measures (art. 32 GDPR). We do not carry out profiling or make decisions based solely on automated processing.

6. Who we share data with

  • Suppliers processing data on our behalf as data processors (art. 28 GDPR): hosting, email and website services (Aruba S.p.A.), channel manager and booking engine (Octorate), payment services, accounting and tax advisers, staff in charge of reception, cleaning and maintenance.
  • Booking portals (for example Booking.com or Airbnb), if you book through them: in that case they act as independent controllers and their own privacy policies also apply.
  • Public authorities, when required by law (police, Municipality, Tuscany Region, Italian Revenue Agency).

Data are never disclosed to the public or sold to third parties.

7. Transfers outside the European Union

As a rule, data are processed within the European Union. If you choose to load the Google Maps map or to contact us via WhatsApp, the respective providers (Google LLC, Meta Platforms) may also process data in the United States, under the EU-U.S. Data Privacy Framework or the standard contractual clauses approved by the European Commission.

8. How long we keep data

  • Requests for information without a booking: up to 24 months from the last contact.
  • Booking data, invoices and accounting records: 10 years, as required by law (art. 2220 Italian Civil Code).
  • Data reported to the police and for tourism statistics: for the period required by the relevant regulations.
  • Promotional communications: until consent is withdrawn or you object.
  • Browsing data: for the time strictly necessary for security, except where needed to investigate offences.

9. Your rights

At any time you can request access to your data, rectification, erasure, restriction of processing and portability, and you can object to processing based on legitimate interest or for promotional purposes (arts. 15-22 GDPR). Where processing is based on consent you can withdraw it whenever you like, without affecting processing already carried out. To exercise your rights write to gestione@glampingilpoderino.it.

If you believe the processing breaches the law you can lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali, www.garanteprivacy.it).

10. Minors

The website is not intended for children under 14, and bookings must be made by adults.

11. Cookies

For information on cookies and third-party content see the Cookie policy.

12. Changes

We may update this policy; the date of the last update is shown at the top.